We rely on Outlook for email, calendar and contacts. We use hosted Exchange services to share calendars and contacts through Outlook, and to wirelessly sync that info to our laptops and mobile devices. We have both Mac and Windows computers in our network, and over time we’ve become aware of some features that the Windows version includes but that are missing from the Mac version. If you are considering switching to Mac, don’t assume your Outlook for Mac experience will be identical to your Outlook for Windows experience. Consider whether you would miss these features before switching to a Mac.
1. Favorites Folder. You cannot add “favorite” folders to the left panel above the list of accounts in Outlook for Mac.
2. Delay Sending Option. In Outlook for Windows, you can schedule an email to be sent at any time in the future. You can’t do this on a Mac.
3. Autocomplete. Outlook for Mac doesn’t complete email addresses as you are typing them, unless they are already in your contacts folder, even if you’ve sent to the address before. (This is different behavior from Outlook for PC which “remembers” addresses you’ve entered even if they are not in your contacts.)
Here is a work-around: When you enter a new recipient on an email you can click on the address and add it to your contacts right from the email. That way it will autocomplete that address in the future.
4. Support for PST Files. You cannot import your Outlook for Windows PST files into Outlook for Mac. Nor can you export your Outlook for Mac data to a PST file. Of course, you can back up your Outlook for Mac data, but you will not be able to view it on a PC. Nor will you be able to open your Outlook for Windows data on your Mac.
5. Dragging items. You can’t drag items to different folder types as you can in Outlook for Windows. For example, you cannot drag an email to the calendar to create an appointment from the email. Nor can you drop an email to the contact folder to instantly create a new contact.
6. Request Read Receipt. In Outlook for Mac you cannot set the message to prompt the recipient for a “received” or “read” email confirmation as you can in Outlook for Mac.
This is just a small sample of the limitations of Outlook for Mac which we have confirmed. Hopefully Microsoft will add these items to Outlook in the not-too-distant future. In the meantime, if they are important to you, you may want to stick with Windows, or consider running a virtual Windows machine on your Mac so you can use the full-featured Outlook for Windows.